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Editor Guidelines

The editor of a yearbook is expected to solicit chapters, to monitor authors’ progress, to make sure chapters are produced on time, to proofread the manuscripts, and to attend to matters of substance and length along with possible duplication of materials found in other chapters. While individual authors are expected to be concerned with the style and content of their own chapters, the editor should be concerned with the book as a whole. Do the chapters flow coherently? Are the appropriate issues raised and discussed? Do authors provide sufficient examples, references, and explanations to readers who might not be specialists in the subject of the chapter? Editors, in consultation with the editorial office, must be prepared to negotiate changes with authors throughout this process when a manuscript does not meet expected standards. We expect editors to ensure that final manuscripts arrive at the editorial office ready for copyediting. There is a presumption that authors’ final drafts will be acceptable, but we reserve a right of final approval.

It is the responsibility of editors to see that authors have observed the limits on the length of their chapters as specified by the editor. The volumes of a yearbook should not exceed 300 pages of text, including footnotes and references, but not including a preface or foreword and front and back matter. The 300-page limit has been set in part to avoid the added expense of publishing longer volumes and in part to encourage tightly written chapters. All chapters in a volume must be written in APA style.

We also count on editors to advise contributors about their audience. Authors should understand that the intended audience for a yearbook is a general audience of educators, scholars, and practitioners at all levels of schooling. The yearbooks should not be written as though they were intended for specialists in a particular field. We are especially concerned that authors refrain from using jargon that is not likely to be understood by most readers, and we encourage authors to define technical terms and concepts.

An important element of the mission of the yearbooks is to provide a foundational perspective, examining educational issues in philosophical, sociological, historical, psychological, and other foundational contexts. The choice of topics and authors and the final publication should reflect this foundational perspective. Editors should encourage their authors to be aware of previous yearbook volumes that might enhance their treatment of a current topic and to make these links in their chapter; editorial office staff will be pleased to provide archival direction.

Manuscripts will undergo a process of internal and external review. Both the volume editor and editorial office staff can/will choose external reviewers.  The volume editor will conduct the internal review of the first draft of the chapter, looking especially for the foundation contexts of the given topic and multiple perspectives to be included. If substantial problems are identified in these reviews, it is the obligation of the volume editor to address the situation.  We believe that careful review at all stages is necessary for chapters of the highest quality, which readers of yearbooks have come to expect. It is also necessary to ensure that the yearbooks adhere consistently to yearbook style and connect to their particular readership.

It is absolutely essential to observe deadlines so that all chapters for a given volume arrive in the editorial office at the agreed upon time.

Editors are responsible for preparing an acknowledgments page (if desired), an introductory chapter or preface (if desired), and a table of contents, as well as providing biographical information for all authors and self.

They are also responsible for working with editorial office staff to identify appropriate venues for presentation of the yearbook (including but not limited to AERA) and recruiting authors for these presentations. We strive to present each volume at least twice during the year of publication.

Copyright: Teachers College retains copyright of the materials it publishes. Editors will be provided with copyright forms for themselves and for contributors, and will be expected to collect these forms in a timely fashion.

 

Copyright 2012 Teachers College, Columbia University. All rights reserved.
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